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For numerous users of the standard fax machine in the office, going with an online fax system may seem a little strange at first. We have become so accustomed to faxing in this manner, anything else is bound to feel just a little bit weird. However, as both our lives and workplaces, become a lot more mobile and wireless - a switch was inevitable.

One of the principal concerns with making this switch from a conventional fax machine to an online fax service is your company's original fax number. A number which all your clients and customers use to reach your business and a number which you may also have in promotion/circulation for years. Suddenly changing this fax number could have serious business consequences, but thankfully, with several of these new online fax services, for a small fee you can easily "port" your old number more than to their program, with no loss in your business communications.

Perhaps, the next biggest hurdle, is the whole idea of using your computer and the web to send a fax. How is it carried out? Will I have problems making use of it? What about cover pages? Is it simple to send a fax in this modern way?

Again, thankfully, once you or your employees realize sending an online fax is as easy as sending an email, most barriers or objections come down. This new way of faxing has become so popular simply simply because it is so extremely easy to use and do. You can send a fax directly from your computer desktop or simply log on to your online account and do it there. Your fax is sent as an email attachment, usually in a Tiff or PDF format. Once your fax is received, you'll get an email notification.

Now, simply because email faxing uses the web and your computer, it has numerous advantages more than the conventional method. First, it is much much more secure, since your message can be encrypted and your fax only reaches the particular person you're sending it to. Second, you will find no a lot more missed faxes since of a busy signal or a paper jam - you can be assured that your message will be delivered. Third, this is really a digital form of your message so it can be easily stored and filed on your computer or in your online account - you can quickly retrieve all your faxes with a click of the mouse.

Furthermore, online fax is a lot cheaper than the standard method. You will find no additional phone lines to install and you don't have the ongoing cost of all those ink and paper supplies. If your faxing is minimum, you can get an online service provider for around $8 to $10 per month. If you want a much more robust method, most providers will design a custom corporate plan for your business. This system can also be easily scaled up or down to meet your needs or the economic conditions.

Despite all of these advantages, the driving force behind the acceptance of online fax, is simply our changing world. A world filled with smart phones, apps and an insatiable need to be totally connected at all times. We now have a mobile portable way to fax which fits perfectly into this new wireless world and will only become more popular in the future. The only question you have to ask, can you or your company afford not to be a part of this brand new world?

References:

internet fax service reviews and comparisons http://www.onlinefaxservice.com